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Privacy Policy | ProefschriftMaken

Version 01-04-2025

As part of the services we provide, we process personal data. We may have received this data from you, for example via our website, by email, by telephone or via our app. In addition, we may obtain your personal data from third parties (such as your employer) in connection with the services we provide. This privacy statement explains how we handle this personal data.

Personal data to be processed

The personal data we process depends on the specific service and circumstances. It usually involves the following data:

  • Name and address details;
  • date and place of birth or age;
  • gender;
  • contact details (email addresses, telephone numbers) and the names and roles of contact persons;
  • a copy of your ID (only if necessary!);
  • citizen service number (only if necessary!);
  • salary and other details required for tax returns, salary calculations and the like;
  • marital status, partner’s details and, where applicable, information about children; to the extent necessary for purposes such as tax returns;
  • bank account number;
  • details of previous education and employment (in the context of a job application);
  • information about your activity on our website, your IP address, web browser and device type.

Purposes and legal basis for processing

In some cases, we process personal data in order to comply with a legal obligation, but we usually do so in order to fulfil our service agreements. There may also be a legitimate interest in processing personal data, such as in the case of a recruitment process.

Some data is recorded for practical or efficiency reasons, which we can assume are also in your best interests, such as:

  • communication and provision of information;
  • to be able to provide our services as efficiently as possible;
  • invoicing and debt collection.

We may contact you to ask for feedback on services we have provided, or for market research or other research purposes. If you do not wish to receive such communications, please see below for information on your rights in this regard.

Job applicants

We would like to draw applicants’ attention to the following. Please do not include your national insurance number or religious beliefs in your cover letter, and you do not need to enclose a passport-sized photograph or a copy of your ID. Should this be relevant, it will be discussed during the rest of the application process.

Disclosure to third parties

As part of the services we provide, we may make use of third-party services, for example where these third parties have specialist knowledge or resources that we do not have in-house.

Processing within the EEA

We will only process personal data within the European Economic Area (EEA), unless you agree otherwise with us in writing.

Security

We have put in place appropriate organisational and technical measures to protect personal data, to the extent that this can reasonably be expected of us.

Your rights

You have the right to access, rectify, restrict or erase the personal data we hold about you.

Complaints

If you have a complaint regarding the processing of your personal data, please contact us.

Retention periods

We will not process your personal data for any longer than is necessary for the purpose for which it was provided.

Data breaches

If there is an incident (a so-called data breach) involving your personal data, we will notify you without delay.

Changes

There is no doubt that our privacy policy will be amended from time to time. Naturally, the most recent version of the privacy statement is the one that applies, and this can always be found on our website.

In conclusion

We hope this privacy statement has given you a clear understanding of our privacy policy. However, if you have any further questions about how we handle personal data, please do let us know.

The central point of contact for privacy matters within our organisation is Ben Riezouw (ben@proefschriftmaken.nl).

 

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